The inbox gets lighter.
Read incoming pre-alerts. Match attachments to shipments. Draft the follow-up when something’s missing.
Fewer messages to chaseAI PRE-ALERT AUTOMATION · OCEAN FREIGHT
More freight.
Fewer late nights.
Grow your business without burying your best people in admin. We build AI that reads pre-alerts, checks documents and prepares shipment records—so your team can look after customers and finish the day.
Built and run by our engineers. Around your business.
Your inbox. Your spreadsheets.
Your shipment system.
PICTURE THE WORKDAY YOU WANT
THE END-OF-DAY PILE-UP18:42
Another file.
Another evening gone.
- FW: RE: Updated pre-alertWhich attachment is the final version?12
- Invoice: 120 cartonsPacking list: 118. Back to the origin agent.!
- Re-key the shipment detailsThen check them. Then update the customer.…
Your most experienced people.
Still copying and chasing.
A BETTER END TO THE DAY16:30
The routine is handled.
Your team has room.
PDF
SHIPMENT FILE · HBL-1042Prepared for review
- Documents matched to the shipment
- Details extracted and compared
- Clarification drafted for the origin agent
One decision needs you.
Confirm the carton count: 120 or 118?
Less time finding the problem.
More time getting the shipment moving.
We build the document checks and preparation. Your people keep the judgement.
WHAT LESS ADMIN COULD MEAN FOR YOUR BUSINESS
What could your team do
with 100 hours back?
A few minutes on every file add up to a big part of the working month. Put your numbers in. See the room you could make for customers, new business and getting home on time.
Make it your operation.
600 files × 10 minutes ÷ 60 = 100 hours/month.
Set a target to explore the opportunity. We agree and test achievable improvements with you.
TEAM CAPACITY FREED / MONTH
100hours
12.5 eight-hour working daysVALUE OF THAT TIME / MONTH£3,000
DIRECT HANDLING COST / FILE
£10£5
Capacity you could put back into the business. This is labour-time value, not a promise of cash savings; implementation and running costs are separate.
At these inputs: 100 hours of monthly capacity, worth £3,000 in team time.
Same people. More room to grow.
Let’s work out where that time is going in your business.
THE WORK YOUR TEAM SHOULDN’T HAVE TO KEEP DOING
Your people weren’t hired
to copy and paste.
The details get checked.
Compare the bill, invoice and packing list. Bring conflicting counts, names and references to your team.
Less rework downstreamThe next person is ready.
Prepare the shipment record and customer update. Put the right information in front of the person who needs it.
Faster handovers and answersBuilt around your email, documents and shipment software. We establish the connection and access your systems support, and agree what can run automatically.
BUILD A BUSINESS PEOPLE HAVE ROOM TO GROW IN
Your next chapter
shouldn’t cost your team
every evening.
When the volume grows, the admin usually grows with it. We help you change that—building and running AI around the work your business needs to get done.
Get startedMore capacity to say yes.
Handle more freight without asking everyone to stay later.
Customers who aren’t left waiting.
Spend the conversation solving the issue, not searching for the file.
A team with energy left.
Give experienced operators work that uses their judgement.
ENGINEERS IN YOUR CORNER
We build it.
We run it with you.
You shouldn’t need another internal project to manage. Our engineers work alongside your team, connect the systems and keep improving the work as your business changes.
4forward-deployed
engineers
2years building
AI agents
- 01
Show us where the day goes.
The repeat work, the exceptions and what growth is asking of your team.
- 02
Build around the way you operate.
Your systems, your customer commitments and clear approval boundaries.
- 03
Keep making the business better.
Measure handling time, cost per file and rework. Improve what holds the team back.
A FEW PRACTICAL QUESTIONS
A bigger ambition.
A clear next step.
Will we have to replace our shipment system?
We design around the tools you already use. First we check the available access, connections and permissions, then agree how information should move between them.
Will AI send things without someone checking?
Only within the authority you agree. We decide together what can run automatically and which exceptions, customer commitments and approvals stay with your people.
How much does it cost?
We quote the build and ongoing running costs around your systems and needs. We’ll help you weigh those costs against the time, capacity and service improvements you’re aiming for.
What happens when I get started?
Tell us what your team handles and what you want to change. We’ll discuss the opportunities with you, understand the systems involved and propose a practical way forward.
YOUR PEOPLE HAVE MORE TO GIVE THAN MORE HOURS
Grow the business.
Give them their day back.
Tell us what better would look like for your team.
We’ll work with you to build it.